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Administrative Assistant - Workforce Development


  • WHERE
    Toronto, ON

DESCRIPTION

Position title:                                      Administrative Assistant

Unit:                                                    Workforce Development

Department:                                      Workforce Development & Newcomer Services

Reporting manager title:                  Supervisor, Workforce Development

Date reviewed:                                  April 12th, 2019    

Role logistics

Locations:          1533 Victoria Park Avenue &  1080 Queen Street East

Time and Day:   Based on availability ? Weekdays: 9:00 to 5:00 - We ask that you volunteer at least 2 days per week.

Length of role:   Minimum 3 month commitment

 

Program Description:

Every year, WoodGreen Community Services supports thousands of individuals who are unemployed or underemployed with their job search activities. We offer a range of friendly, personalized services, including one-on-one coaching, practical workshops and access to computers, fax machines and telephones.

Role Description:

WoodGreen Community Services is currently looking for an administrative assistant volunteer to assist staff at our Workforce Development offices.

Responsibilities:

  • Data Entry - Review client's files and create a spreadsheet accordingly.

  • Assist staff in contacting clients for appointments, workshop attendance and follow up purposes.

  • Assist staff to prepare and organize client files.

  • Provide clerical support duties including filing, faxing, photocopying, incoming and outgoing mail, bulletin board updating, room bookings, etc.

  • Assist in organizing job fairs and presentation for clients, prepares marketing material and perform data entry responsibilities.

  • Typing resumes

  • Participate in regular staff and unit meetings within the unit.

  • Perform other related duties as required.

     

    Qualifications:

  • Excellent administrative skills.

  • Comfortable on the computer, familiar with Microsoft Excel, Microsoft Word and data management systems.

  • Excellent customer service skills, friendly on the phone and comfortable making calls.

  • Detail oriented, organized and able to work independently.

  • Positive attitude, eager to learn and have a good command of spoken and written English.

     

Screening Requirements:

Requirement

Required prior to start?

2 reference checks

Yes

Vulnerable sector screening

Yes

 

Training:

Course Name

Timelines for Completion

Status (mandatory or optional)

WoodGreen Orientation

Prior to start

Mandatory

To apply for this position, please forward your resume to volunteer@woodgreen.org, or call 416-645-6000 x1930 for more information.

Please indicate the exact position you're applying for when contacting us ("Administrative Assistant, Workforce Development"), your availability and which location you'd prefer.

Thank you for making a difference in your community!

Who You'll be Assisting

WoodGreen Community Services

WoodGreen Community Services is one of the largest social service agencies in Toronto. A founding United Way of Toronto member agency, WoodGreen has grown to span 36 locations and serves 37,000 people each year.


CONTACT INFORMATION

TAGS

Who You'll be Assisting

WoodGreen Community Services

WoodGreen Community Services is one of the largest social service agencies in Toronto. A founding United Way of Toronto member agency, WoodGreen has grown to span 36 locations and serves 37,000 people each year.