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ADMINISTRATIVE ASSISTANT (VOLUNTEER)


  • WHERE
    Ottawa, ON
  • WHEN
    Ongoing

COVID-19 notes:

  • We have relaxed criteria for posting volunteer opportunities due to the urgent need for COVID-19 Response. Volunteers are responsible for confirming the legitimacy of the group or organization(s) they are working with. Never hand over money or confidential information to groups looking for volunteers.
  • Please confirm that the organization you want to volunteer with can ensure your safety.

DESCRIPTION

Specifically, the posting will entail the following:

Administration and Communications
● Support upper management by maintaining calendars, coordinating meetings, taking notes, and managing tasks
● Support internal and external communications as required to act as an initial contact for staff and partners, and in general as a gatekeeper for the CEO & Founder
● Develop a deep understanding of program content to ensure integrity and quality in all communications
● Assist with the preparation of travel plans for staff, along with the associated documentation and logistics
● Maintain and keep updated MMM’s online filing system
● Perform miscellaneous administrative tasks as required

Program Support
● Assist with the administration of the Community of Practice online portal
● Provide programmatic support as required such as the preparation of documents and maintenance of grant/program calendars

Fundraising
● Maintain and keep updated all relevant contacts and funding opportunities for the organization in the existing online system
● Assist the organization in conducting online research for funding and partnering opportunities
● Support in the organization and logistics of online and live events

Other
● Participate in quarterly strategic planning/updates
● Miscellaneous administrative tasks

The ideal candidate will have the following:

● Office Administration Diploma or other Post-secondary Degree in a relevant discipline or equivalent experience.
● Extensive experience working as executive assistant to upper management
● Trustworthy, loyal, responsible person with diplomacy skills
● Maintain integrity and confidentiality with sensitive information
● Professional communication skills
● Written and oral communication skills in English and French (ideally)
● Excellent attention to detail, technical savvy, and very organized
● Experience working remotely
● Experience working in the NGO sector – and a dedication to working for our cause

Terms of Work

Location: Remote
Duration: As agreed upon, minimum 6 months preferred.
Availability: As agreed upon, 10-15 hours per week preferred.
Compensation: Volunteer with approved administration expenses covered

If you are interested, please apply via Indeed; https://ca.indeed.com/job/administrative-assistant-0260e370a0d7a091

Who You'll be Assisting

organization logo

Make Music Matter

Make Music Matter uses the creative process and power of music as a therapeutic tool to help empower marginalized individuals and communities.

CONTACT INFORMATION

TAGS

Who You'll be Assisting

organization logo

Make Music Matter

Make Music Matter uses the creative process and power of music as a therapeutic tool to help empower marginalized individuals and communities.